Minutes from 6/13/10 Board Meeting

Jun 14 19:32 UTC 2010

Minutes from 6/13/10 Board Meeting

Present: kentn, unicorn, gelinas, tsty, mary, remmers, denise

Meeting called to order at 6:40 pm

Treasurer s Report:
-The change in signatures [adding tsty] has taken place
-Everything s paid/up to date [phone bill, provide.net, etc]
-The tax form for 2009 has been taken care of
-Tsty will be providing a full treasurer s report [with balance, 
expenses, membership status, etc]; after that, we can work on a 
membership drive

Staff Report:
-Need to look into getting a valid certificate to validate grex as a 
secure site; Cross has taken care of this in the past; can we get the 
account name and number so we can update it?
-The web newuser  needs fixing; remmers will be looking into this
-There have been a couple brief outages [several weeks ago, and a few 
weeks before that]. On both occasions, remmers went to provide.net. Both
 times the machine would not boot from the hard drive; had to be
rebooted  using the cd drive. Someone with technical background needs to
look into  this [STeve?] -USB doing daily backups; remmers has also been
doing backups, staff has  been notified how to access the backups he s
doing. -What users access grex through the web and who from command
lines?

Mission Statement: Even with the changes over the years, the mission 
statement still appears to be adequate for what we re doing. There is an
 item in co-op for disscusion.

Phone Lines, as per item discussion in co-op, we should be able to get 
rid of at least one, if not both, lines. Gelinas moved that we remove 1 
line, tsty seconded; motion passed. Tsty will be calling the phone 
company to cancel the second line [734-484-0513].  The MOTD should be 
updated with which line is still available for now [734-484-0512]

The email/spam discussion continues.  Spam is now 90% of incoming mail; 
there s nothing we can do to filter it before it gets to the disc.  We 
are currently using gmail for board and staff communications. We don t 
have resources to run email; email on grex is unreliable/not safe but 
some people still like to play around with what we have. Can we set up 
mail so only staff can be contacted?

The  what services do we want to offer  discussion also continues. 
Things we may want include conferencing, perhaps blogging [how?], shell 
access, script access, scp... What web services? Image storing/services?
Would we police this? Allow links instead?  What can we do to open up 
the system and still maintain decent conversations? Provide private 
conferences to gain control over trouble makers? Make it 
readable/writeable... What can we do through backtalk?  Do we want lynx 
to go away? Why NOT keep it?

Having a grex  Town Meeting  has been discussed several times to 
publicly talk about what we want to do/provide. But scheduling something
 local would limit participation. So an item in coop will be entered as 
the public place to discuss these issues and it could be linked to each 
agora.

Next meeting is scheduled for 8/1/10 from 6:30-8:30 pm at Denise s 
house.

9:13 Motion to adjourn was made and seconded and passed

response 2 of 69:

Jun 14 22:03 UTC 2010

Excellent, Denise.  Thank you!

response 4 of 69:

Jun 20 16:09 UTC 2010

When can we expect a financial report?  Also, when will the 2009
state corporation update be sent in (one page) so that we do not
lose our status as a non-profit? After that, we'll need to send
in the 2010 update, too. 

response 6 of 69:

Jun 20 18:40 UTC 2010

Not from what I've heard from him directly.  If he has sent in the 2009
form since then, that's great.  If not, we need to do that soon.

response 8 of 69:

Jun 21 05:10 UTC 2010

The resident agent can be anyone (but should be a reliable person).

response 10 of 69:

Jun 21 18:44 UTC 2010

Well, having a reliable person can be an issue...

response 12 of 69:

Jun 22 05:26 UTC 2010

resp:0: if someone can get me the godaddy login/password, I can handle
the ssl certificate renewal.  As well, as I've offered before, I'd be
happy to setup Grex on my mail server and offer it as I do with m-net's
email.  The previous interest seemed low, so perhaps there is no
interest in doing this.

response 14 of 69:

Jun 22 12:47 UTC 2010

Re 12: sounds good to me.  Will other staff help Tony out on this so
we can get this fixed?  I don't recall the details of our in-meeting
investigation into who the current SSL cert is registered with.  I
assume it would be good to just renew the current one rather than have
expired certs all over creation.

response 16 of 69:

Jun 22 13:56 UTC 2010

This is one of those items that the Board said they could handle in
e-mail for the purposes of authorizing a payment.  Do you have a
cost for this renewal?
 
Also, we noted some issues with some aliased domains so having it
work with multiple domains sounds good (staff were going to look
into the setup).