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Grex > Coop > #279: Minutes from 6/13/10 Board Meeting | |
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denise
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Minutes from 6/13/10 Board Meeting
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Jun 14 19:32 UTC 2010 |
Minutes from 6/13/10 Board Meeting
Present: kentn, unicorn, gelinas, tsty, mary, remmers, denise
Meeting called to order at 6:40 pm
Treasurer s Report:
-The change in signatures [adding tsty] has taken place
-Everything s paid/up to date [phone bill, provide.net, etc]
-The tax form for 2009 has been taken care of
-Tsty will be providing a full treasurer s report [with balance,
expenses, membership status, etc]; after that, we can work on a
membership drive
Staff Report:
-Need to look into getting a valid certificate to validate grex as a
secure site; Cross has taken care of this in the past; can we get the
account name and number so we can update it?
-The web newuser needs fixing; remmers will be looking into this
-There have been a couple brief outages [several weeks ago, and a few
weeks before that]. On both occasions, remmers went to provide.net. Both
times the machine would not boot from the hard drive; had to be
rebooted using the cd drive. Someone with technical background needs to
look into this [STeve?] -USB doing daily backups; remmers has also been
doing backups, staff has been notified how to access the backups he s
doing. -What users access grex through the web and who from command
lines?
Mission Statement: Even with the changes over the years, the mission
statement still appears to be adequate for what we re doing. There is an
item in co-op for disscusion.
Phone Lines, as per item discussion in co-op, we should be able to get
rid of at least one, if not both, lines. Gelinas moved that we remove 1
line, tsty seconded; motion passed. Tsty will be calling the phone
company to cancel the second line [734-484-0513]. The MOTD should be
updated with which line is still available for now [734-484-0512]
The email/spam discussion continues. Spam is now 90% of incoming mail;
there s nothing we can do to filter it before it gets to the disc. We
are currently using gmail for board and staff communications. We don t
have resources to run email; email on grex is unreliable/not safe but
some people still like to play around with what we have. Can we set up
mail so only staff can be contacted?
The what services do we want to offer discussion also continues.
Things we may want include conferencing, perhaps blogging [how?], shell
access, script access, scp... What web services? Image storing/services?
Would we police this? Allow links instead? What can we do to open up
the system and still maintain decent conversations? Provide private
conferences to gain control over trouble makers? Make it
readable/writeable... What can we do through backtalk? Do we want lynx
to go away? Why NOT keep it?
Having a grex Town Meeting has been discussed several times to
publicly talk about what we want to do/provide. But scheduling something
local would limit participation. So an item in coop will be entered as
the public place to discuss these issues and it could be linked to each
agora.
Next meeting is scheduled for 8/1/10 from 6:30-8:30 pm at Denise s
house.
9:13 Motion to adjourn was made and seconded and passed
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| 69 responses total. |
tsty
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response 1 of 69:
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Jun 14 20:32 UTC 2010 |
fast and good ... ur hired! tnx.
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kentn
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response 2 of 69:
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Jun 14 22:03 UTC 2010 |
Excellent, Denise. Thank you!
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kentn
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response 3 of 69:
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Jun 14 22:26 UTC 2010 |
Note that I put a Grex Town Hall item here in coop (#278). I've
sent e-mail to Katie and Walter to see if we can get it linked first
and then set up to roll with each new agora. In the meantime, it's
available here in coop.
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kentn
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response 4 of 69:
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Jun 20 16:09 UTC 2010 |
When can we expect a financial report? Also, when will the 2009
state corporation update be sent in (one page) so that we do not
lose our status as a non-profit? After that, we'll need to send
in the 2010 update, too.
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jgelinas
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response 5 of 69:
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Jun 20 16:41 UTC 2010 |
The State form is due in September or October; Mark probably sent it in
this past Fall.
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kentn
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response 6 of 69:
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Jun 20 18:40 UTC 2010 |
Not from what I've heard from him directly. If he has sent in the 2009
form since then, that's great. If not, we need to do that soon.
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kentn
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response 7 of 69:
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Jun 21 03:43 UTC 2010 |
Correction: I see the MI Annual Report for 2009 (that was due in Oct
2009) has been received by the state on Jan. 20, 2010 and filed on Feb
26, 2010. Mark is, however, our resident agent still (unless we've
filed a change of agent form), so will continue to get the notices from
the state about this annual update. This is not an issue as long as he
is willing to serve in that role (it does not need to be a Board member
as far as I know).
Here is the rather long URL to the image of the filed form:
http://www.dleg.state.mi.us/bcs_corp/image.asp?FILE_TYPE=MAO&FILE_NAME=D201
003\2010067\GSI00045283.TIF
This was one of the issues that was outstanding when we began the
transfer from previous treasurer to new treasurer. I'm glad it's no
longer a problem.
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rcurl
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response 8 of 69:
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Jun 21 05:10 UTC 2010 |
The resident agent can be anyone (but should be a reliable person).
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kentn
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response 9 of 69:
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Jun 21 14:53 UTC 2010 |
As I said, not an issue...
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rcurl
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response 10 of 69:
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Jun 21 18:44 UTC 2010 |
Well, having a reliable person can be an issue...
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kentn
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response 11 of 69:
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Jun 21 21:33 UTC 2010 |
True. I've brought this up before with the Treasurer. It's not been
on the top of his list, understandably since we have a few more months
before the next one is due. However, if we need to make a change of
agent, it would be good to know now rather than later. I don't have a
good sense of whether aruba is willing to continue to do this task or
not.
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tonster
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response 12 of 69:
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Jun 22 05:26 UTC 2010 |
resp:0: if someone can get me the godaddy login/password, I can handle
the ssl certificate renewal. As well, as I've offered before, I'd be
happy to setup Grex on my mail server and offer it as I do with m-net's
email. The previous interest seemed low, so perhaps there is no
interest in doing this.
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mary
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response 13 of 69:
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Jun 22 11:07 UTC 2010 |
I'll be seeing Mark on Saturday and will ask him about this.
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