scott
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Minutes from the December 16, 1998 Board of Directors meeting
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Dec 17 20:40 UTC 1998 |
Minutes from the December 16, 1998 Board of Directors meeting
In attendance:
Scott Helmke (scott, Secretary), Jan Wolter (janc, President), Valerie
Mates (valerie), Mark Conger (aruba, Treasurer), Arlo Mates (arlo),
Charles Mitchell (arthurp), Misti Tucker (mta, Board), Jim Deigert
(jdeigert), Sindi Keesan (keesan), Dan Gryniewicz (dang, Board), Steve
Gibbard (scg, Board)
Black Initial Gavel Pounding - janc
The meeting was gavelled to order at 7:38 pm
Brown Treasurer's Report - aruba
Nov. down $175, Dec. doing better, phone bill now lower from cutting
lines. Bank account has been moved to Great Lakes, old account closed.
Some discussion of money market funds, needs more investigation.
Mark and Jan went to see a person at Accounting Aid Society (see Coop
item 18), got some decent advice even though Grex is not their typical
client.
Some question about whether Grex needs to send paper receipts for all
donations. Send receipt if donation above $xx? On demand?
aruba moves the following: Cyberspace Communications policy for paper
receipts is that the Treasurer will send out paper receipts at the end
of the year to anyone who donates greater than or equal to $75, or if
requested. Seconded by Valerie. Vote is 7-0-0, motion passes.
Still working on getting Ameritech to recognize exemption from state
taxes on phone lines.
We apparently need to get a license to solicit donations in Michigan
(AAS says this). Mark has forms, which are complicated.
P.O. box price will go up slightly. Might be convenient to move to
Stadium Blvd. Post Office.
Auction items are now being entered again.
Red Publicity Committee - mta
Our splash screen is now back on ITN, after it got accidentally removed.
Arborweb is still displaying Grex ad.
December issue of Observer has an article on Grex and M-net.
Orange Technical Committee - staff
2 different sources are donating Sun parts we can use as spares/extras!
We will be paying some shipping charges, but this beats buying spares
outright. Question: what to do with money donated specifically for
spare parts? Needs a Coop item to discuss.
We now have a UPS account to handle the shipping of some of the donated
hardware.
Backups have been done. We had some bad tapes preventing successful
backups.
Yellow Election Results - all
janc, remmers, steve will be on Board for 1999-2001.
Green Blocking Other Systems - all
This is to discuss the site blocking of IIT, and how to deal with such
situations in future. Valerie gave a quick summary of the events
(available in another item here in Coop)
Future? Maybe send mail before cutting off site, to users who could
talk to their admins. One big problem we had was getting hold of their
administrators.
Board basically happy with the way this was handled.
Blue New Business - all
General congratulations to Jan and Valerie and Arlo!
Valerie congratulates all who ran in election.
Aruba thanks scg and Valerie (both leaving the Board at the end of
this year) for their years on Board.
Treasurer requests a filing cabinet for Grex files, and also a rubber
stamp for the bank account.
Valerie moves that Board authorize the Treasurer to purchase a rubber
stamp for the new bank account. Seconded by Misti, 7-0-0, motion is
passed.
Violet Final Gavel Pounding - janc?
meeting closed at 8:50 pm
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