Grex Oldcoop Conference

Item 13: Co-location

Entered by mary on Mon Jul 21 16:27:50 2003:

From time to time the subject of Grex residing at a
co-location facility has come up.  What usually follows is
a flurry of opinions but never, that I know of, a
serious attempt to get numbers and facts.

I'd like us to get those numbers and find out more
about how it works and what's available in our area.

This is just early discussion and fact-finding.
Please don't get feathers ruffled.  Our current
lease, and insurance coverage, runs until June 1, 2004.
184 responses total.

#1 of 184 by mary on Mon Jul 21 16:37:24 2003:

I'd heard about this company from some techies at work.
http://onlinetech.net/index.cfm?pageSRC=Connectivity

I called 'em up and explained, briefly, what Grex is 
about and of our needs and our shoestring budget.

Here is what my notes show:

1. Phone lines available for dialup access: Yes
2. 24 hour access to a locked cage
3. Located on the north side of Ann Arbor, near Plymouth & Green
4. Air conditioned with backup air conditioning
5. Electricity is included in the monthly rate
6. No insurance needed - they carry the insurance
7. A .0125 mbps connection which can be increased
8. Site power conditioning and backup
9. ~ $188 per month

Anyone else know about them?

Mark, when you add up our insurance, bandwith, rent and
electricity, what is it running us a month?

Anyhow, I don't know the techie end of things but I 
thought this sounded like something we should discuss.


#2 of 184 by gelinas on Mon Jul 21 17:47:47 2003:

It is something we should discuss, Mary.  Thank you for coming with some
pricing from a local provider. :)


#3 of 184 by tod on Mon Jul 21 17:58:16 2003:

This response has been erased.



#4 of 184 by gelinas on Mon Jul 21 19:40:08 2003:

Not so weird, and even less weird in the near future.  But yeah, 24x7 access
has been one of the sticking points.


#5 of 184 by aruba on Tue Jul 22 01:57:35 2003:

Currently our expenses are:

    80.41   Rent
    45.97   Electricity
   135.00   DSL
    39.58   Liability insurance
   ------
   300.96


#6 of 184 by i on Tue Jul 22 02:03:42 2003:

If that's really 0.0125 megabit per second connection speed...well, that's
less than half the speed of a 28.8 modem (0.0288 mbps).  We should look at
a 0.5000 mbps or so connection.  

Are there any bandwidth fees?

Whether we want to keep the dial-in lines could be debated...


#7 of 184 by janc on Tue Jul 22 03:54:35 2003:

Cool.


#8 of 184 by davel on Tue Jul 22 15:22:07 2003:

There are still some people who only have dialup access.  My family is among
them.

(I personally can get on through work.)


#9 of 184 by keesan on Tue Jul 22 17:07:06 2003:

You would lose at least four grex users (including two paying members) if you
cut the dialin lines.  No way am I going to telnet to grex except in
emergencies.  Everything takes twice as long, and sometimes I sit there for
30 seconds with nothing happening.


#10 of 184 by mary on Tue Jul 22 17:35:14 2003:

Yep, there are folks who can only get in by dialup access.
Keeping Grex available to them is part of Grex's mission,
in my opinion.

I called to get the bandwidth issue clarified.
Included in the $188 a month is a 0.125 mbps connection.
We can increase that in 0.125 increments at $30 each.
So for $278 a month we'd be getting 0.5 mbps.

At some point it's going to be helpful to have one
of our techies start speaking with this gentleman
as he is clearly quite proud of the service he offers
but it's way over my head. I think he said he's been
with the company since 1995, don't know if that's also
when the business opened.

One of the aspects of this that thrills me no end is
how we wouldn't need insurance.  That has been an issue
in the past and it's only going to get worse, and more
costly.  I'd much rather put our money into bandwidth
than Hastings Mutual.


#11 of 184 by jep on Tue Jul 22 19:00:31 2003:

I don't have those kinds of problems, Sindi.  I believe I get faster 
access via telnet than I ever got with a modem.

Also, with a co-locate we would probably expect to have a faster 
connection than we have now.  With the NextGrex hardware, I expect 
we'll see *much* faster response times with *everything*.  Except 
modems.


#12 of 184 by gelinas on Tue Jul 22 19:39:23 2003:

I don't think the insurance issue is quite as clear as he suggests.  I can
see them carrying insurance to protect our equipment from their problems,
I _don't_ see them carrying insurance to protect themselves from us.
Just as a rental owner will have insurance to protect the television from
the roof going bad, but the renter has to carry insurance to protect the
roof from the television going bad.  However, if their insurance _does_
protect them from us, and us from us, and us from them, it would be a
good deal.

According to their web site, Online Technologies Coroporation was
established in 1994.  So it sounds like your contact has been with them
almost from the beginning, Mary.


#13 of 184 by mary on Tue Jul 22 20:23:46 2003:

We talked some about the insurance and I explained how we needed to carry
liablity coverage under our current lease.  He clearly said that wasn't
necessary with co-lo. 

And I must not have been clear - I contacted this company for the first
time yesterday.  I asked the person I was speaking to if it was his
company (mostly is) and how long he'd been there.  I wanted to get a feel
if this was an established business or a new venture.   Hence the 
1995 comment.


#14 of 184 by gelinas on Tue Jul 22 20:39:16 2003:

Thanks for the clarifications, Mary. 


#15 of 184 by keesan on Tue Jul 22 20:40:22 2003:

Jep, you have a DSL line.  I dial in at 28.8 (my 33K modem suddenly started
to connect at 26400).


#16 of 184 by janc on Tue Jul 22 20:53:26 2003:

Mary said we WOULD be able to have dialins at this location.  I think in that
location we can even keep the same phone number.

How big a cage is this?  Grex will be switching over to the new machine, which
is a standard full tower - not too big.  However, we run more than one
computer.  Gryps is a mini-tower, I think.  We would quite probably want to
keep old-grex around for a while.  It's huge.

What's the power like?  Do they do UPS / backup generators or is all power
conditioning up to us?

Actually, it'd be nice for a deligation to visit the place.  Talk to people
face to face, see what it all looks like.

This would require getting rid of a lot of junk stashed in the pumpkin now.
I consider this a pure win though.


#17 of 184 by gelinas on Tue Jul 22 21:09:20 2003:

A visit would be a good idea.  Their web site doesn't answer your specific
questions, Jan, but it does offer hope for the right answers.  For one thing,
they are in the same building as an Ameritech Data Center.  They advertise
"Environmental Controls" but not with specifics.


#18 of 184 by mary on Tue Jul 22 21:31:29 2003:

The 24/7 locked cage thing is on the horizon but not
immediately available.  He's setting it up now and it
sounded like weeks rather than months, long before we'd
be needing it.

This location is really big time into minimizing downtime.
It's my understanding they have backup power as part of
their service.  I would assume that includes power conditioning.
But really, someone from staff should collect some questions
and give him a call.  

The price he quoted was for *a* rack.  Bring more and
I suspect the price goes up.  But I'm not the person
to talk about our hardware.  I more into narcotics. ;-)


#19 of 184 by cmcgee on Wed Jul 23 00:20:14 2003:

Keep the dial-ins.  Some of us need them.


#20 of 184 by gelinas on Wed Jul 23 00:33:33 2003:

A rack should be more than enough space for anything we could want to put
in the site.  The tower will fit on one shelf, the Sun will fit on another
shelf (the bottom one, were it me), with the SCSI disk enclosure on another
shelf, perhaps between the tower and the Sun.  Actually, two towers can
be put side-by-side on one shelf, but it should be a reinforced shelf,
to prevent it bowing and leaning the two machines against one another.
And there's still room above that for another shelf or two.

If the Sun is gone by then, that means just that much more room for the
stuff we are using.


#21 of 184 by scott on Wed Jul 23 01:04:48 2003:

Nobody is arguing that we ditch the dialin lines.


#22 of 184 by cmcgee on Wed Jul 23 01:39:40 2003:

see resp 8 here and richard in Agora.


#23 of 184 by gelinas on Wed Jul 23 01:55:18 2003:

Right; someone suggested it, and others think it would be a good idea.  We've
seen others say that it is NOT a good idea, given grex's overall mission. 
I, too, think it is premature, to say the least, to consider turning off the
modems.


#24 of 184 by mary on Wed Jul 23 02:02:59 2003:

I got an answer on the insurance issue - there isn't one.  We don't have
to carry liability and I asked about whether our equipment was covered in
the event their building had a fire.  He said their insurance would cover
our loss.  I assume there is some fine print in there somewhere,
there always is, but so far I like the answers. 

Too, regarding power, the facility has a backup power generator, redundant
air conditioning units, UPS power and filtration with battery backup, and
redundant connectivity. 

One thing I don't understand is the bandwidth.  We would contract for a
specific amount and be able to increase that whenever.  But if we have a
bandwidth "overage" we get billed at a slightly higher rate.  So staying
within a bandwidth limit is our responsibility?  It isn't, say, metered 
with an upper limit cutoff?  Does this make sense to anyone? 



#25 of 184 by gelinas on Wed Jul 23 02:11:08 2003:

That seems to be fairly standard in the industry, from what I've heard.
Metering is expensive to do on the fly, so the information is usually
aggregated and billed after the fact.


#26 of 184 by other on Wed Jul 23 02:23:43 2003:

I'm concerned that the traffic on our machine would swell to be limited 
by the speed and settings of our system if the bandwidth is not actively 
capped.  Especially with the new machine.


#27 of 184 by janc on Wed Jul 23 02:30:42 2003:

That could be difficult to live with.

I agree that a Grex staff member should talk to these people.  I'm just not
sure which staff member.  I really know nothing about these kinds of
facilities.  Marcus and STeve would be better choices if they weren't so much
pressed for time.  Steve Gibbard would be perfect, except he's not on staff
anymore.  Steve Weiss?  Joe?  Kip?


#28 of 184 by janc on Wed Jul 23 02:32:51 2003:

It would make things like spam filtering pretty critical.  A long spam message
sent to all our users could cost us a lot of money.  We'd have to think of
all the ways we can control bandwidth usage from our end.


#29 of 184 by gelinas on Wed Jul 23 02:37:27 2003:

I was thinking of stopping by there tomorrow morning, since I'm going to be
in the vicinity any way.  I'll ask the questions that have been raised here
but not answered.


#30 of 184 by scg on Wed Jul 23 07:39:33 2003:

I suppose if somebody wanted to buy me a plane ticket I could fly out and take
a look at the place, but I don't really think that's necessary.

I may be mistaken, but I think Online Technologies is the company that
used to be BizServe.  Somebody from there was involved in the early days
of the HVCN project, I think.  Later I used to see their equipment in at
least one of the Metro Detroit colo facilities, but I don't know much
about them.

"A rack" has a pretty standard meaning.  It should be 19 inches wide, and
seven feet high.  The ideal is to use rack mountable equipment, which screws
into the rack, but the alternative if you've got extra space is to get rack
mountable shelves (Graybar or Alltel in Livonia will have them; a few years
ago there didn't seem to be a good source for such things in Ann Arbor) and
put non rack mountable equipment on those.

The standard method of usage based billing is to collect five minute averages
of bandwidth use over a month (why five minutes?  Because that's the default
in MRTG, the program originally used to do this), and then take the 95th
percentile.  That means you can be over your limit for a little over an hour
a day (36 hours in a 30 day month) without it mattering.  But not all usage
based billing is done that way, so it's worth asking.

A Cisco router or switch should be able to very aggressively rate limit
the connection, to the point of dropping packets and letting TCP figure
out it needs to back off whenever the connection gets over the rate limit.
There's enough processor and administrative overhead for that that it's
unlikely the colo provider would be willing to do the rate limiting on
their own equipment, but if Grex wanted to do that itself the necessary
equipment appears to be going for around $800 on EBay.  Packeteer makes
a much nicer box to do that, which I was going to say would be much more
expensive, but I see some on EBay now for around $600.

Having spent a lot of time recently designing colo facilities, here are my
thoughts on what to look for:

I wouldn't worry so much about open rack vs. closed rack vs. cage so much as
what the chances are that the equipment will get messed with, and what sort
of access you'll have to your own equipment.  When dealing with a relatively
small amount of equipment, unsupervised access to a cage or a locked cabinet
are pretty interchangable, and supervised access to an open rack should be
fine too provided there isn't large per-use charge for the supervision.

I would hope they have sufficient redundancy in the routing infrastructure
that a single router falling over and dying won't take down colo customers,
but there's no one right answer to network architecture, and while I can say
how I'd do it, they could do thinks rather differently and still be reliable.
A question to ask would be whether they are multi-homed and run their own
AS (do they use BGP to switch between upstream providers if one goes down?), 
but that's probably sufficiently basic at this point that the answer would 
always be yes.  Another good thing to look for is that they should be using
HSRP (hot standby routing protocol) or some non-Cisco equivalent on the
routers their colo customers talk to, meaning that if one of those routers
goes down, your default gateway address should seamlessly move to the other
one.

I would pay particular attention to the cable plant, largely because it's an
issue that's often neglected in networks set up by computer geeks rather than
telco geeks, and it's an area where confusion tends to lead to outages.  As
antithetical as it is to the normal Grex way of doing things, good datacenters
are run by "cable nazis," with all cables labeled clearly on both ends and
neatly tied into place, and run on ladder racks across the ceiling -- never
across the fronts of other racks or across the floor.  Any connections to
things outside of Grex's rack should be delivered by the facility to the
rack -- customers running their own cables outside of their racks have a
tendency both to make a mess of things and to accidentally unplug the wrong
stuff.

Cooling is a big issue.  If they're reasonably full, do they have enough
capacity to keep the place pretty close to 68 degrees on a hot day?  If
they're reasonably empty, how much currently unused capacity do they have in
their cooling system?  Does the air conditioner run at night and on weekends
(often a problem in multi-tenant buildings)?

What's the backup power situation?  Ideally they should have a generator that
kicks in automatically in the event of an outage.  Battery backup is also
needed to bridge the gap between utility power going out and the generator
kicking in, but whether that's something the customers supply in their own
racks or something the facility supplies is really more an issue of what the
customer needs to budget for than anything else.

What's the on-site support like?  Nice colo facilities tend to have somebody
there 24 hours a day who you can call and get to cycle power, check cables,
or swap cards for you.  If not, you'll still be stuck sending people over
there if something breaks.  On the other hand, having people there constantly
costs money, and raises prices.

There's a lot I'm not thinking of, but I'm tired and need to sleep.  Really,
just about anything would be a safer and less hostile environment than the
Pumpkin, so my ideals probably aren't anything to hold anybody to.


#31 of 184 by kip on Wed Jul 23 12:38:13 2003:

OpenBSD has a couple of software solutions for self-limiting or traffic
shaping.

I'm probably overstepping here, but is there room here to discuss something
between staying at the Pumpkin and moving to a professional colo space?


#32 of 184 by davel on Wed Jul 23 12:53:29 2003:

Why would such a question be overstepping?


#33 of 184 by gull on Wed Jul 23 13:32:41 2003:

Re #30: Considering that any cooling and any network redundancy they
have is going to be better than what we have now, I wonder how important
those concerns really are for us.

I think a major concern for Grex is going to be after-hours access,
since we have volunteer staff members with day jobs.


#34 of 184 by mary on Wed Jul 23 14:11:23 2003:

Gawd no, Kip.  Anything you have to offer here is welcome.
And I hope I never have to say that again. ;-)

I've heard that ICNET also offers co-lo, of a kind.
They host machines, allowing 24 hour access, but the machines
aren't individually secured.  Co-lo is not their focus.


#35 of 184 by janc on Wed Jul 23 14:19:14 2003:

Thanks, Steve.  That was very informative.


#36 of 184 by scg on Wed Jul 23 16:00:52 2003:

re 33:
        I agree.  I'm looking at this from the perspective of how to design
such facilities with as close to 100% reliability as possible, but a lot less
than that would still be an improvement for Grex.

One thing I neglected to mention but should have was network separation. 
Would Grex get its own VLAN (or separate physical LAN entirely, but that's
probably overkill), or would it be put on a shared LAN with other customers?
Shared LANs are bad both because it makes it easy for a single customer's
misconfiguration to take down other customers, and because it can lead to
broadcast storms saturating the network.


#37 of 184 by janc on Wed Jul 23 20:37:50 2003:

I think my biggest concern with this would be being sure that we could keep
the bandwidth cost within our budget.  If that can be dealt with, the rest
looks like a pure win to me, at this point in time.


#38 of 184 by cross on Wed Jul 23 20:40:21 2003:

Another question is whether one really gets a whole rack, or just a couple
U of space in an existing rack.  Also, if we *do* decide to go colo (and
honestly, it seems like a *much* better deal than the pumpkin + DSL), would
it make sense to buy a rackmount case for nextgrex and move the guys of the
new grex computer into it before moving?  As Kip noted, OpenBSD has traffic
shaping functions built in that could force it to stay under the bandwidth
limit.


#39 of 184 by gelinas on Thu Jul 24 03:04:26 2003:

I stopped by Online Technologies this morning.  First, I gave them a
printout of this item, through response 32.  I also gove them the URL,
suggesting they may want to check out the discussion, or even join in. :)

I spoke to Ty, who was surprised by how quickly Mary has moved on this,
and Bob (I missed his last name, despite two tries. :( )

Yes, this is the company that used to be known as bizserve.com.  No names
were mentioned, but the Board of Directors has brought in a new management
team to change from the previous president's focus on web-hosting to
colocation.

They are in the process of expanding their existing machine room and
moving the offices to the second floor.  This morning, when WEMU was
reporting a temperature of 69F, the machine room was noticibly warm.
They specifically noted that improving the cooling was in progress.

I triple-checked the insurance:  they find it easier and cheaper to get
an umbrella policy that protects everyone than to risk a loss caused by
an uninsured client.

They CAN do network throttling, if we need it.  The cabling was neat,
in ladders along the back and under the raised floor.

They have a couple of really large APC UPSes in tandem, with a backup
generator in the next room.  They are looking to replace the UPSes with
an even larger one, as part of the expansion.  So we won't need our own UPS.

The price quoted to Mary was for a 1U space, not for an entire rack.  I
realise now I should have asked for ballpark quotes on more space. 
(1U is roughly six inches high, I think.)


#40 of 184 by scg on Thu Jul 24 03:31:42 2003:

Thanks, Joe.

I forget the exact measurement for a "rack unit," or "U", but it's a little
over an inch and a half.

Needless to say, they can't possibly be offering your own locked cage for 1
U of rack space.

There are plenty of nice, powerful, 1-U intel-based servers out there,
although I suspect nextgrex probably has more disks than would fit in such
a case.


#41 of 184 by gelinas on Thu Jul 24 03:34:38 2003:

I never was much good at estimating distances. :/


#42 of 184 by mary on Thu Jul 24 12:24:29 2003:

If someone would make a estimate of the space we'd
need I'll contact OTC and get an updated price quote.

I'll make sure it reflects the cage and 24/7 access.

Thanks for the road trip, Joe.


#43 of 184 by mooncat on Thu Jul 24 18:02:16 2003:

Yes, thanks for making the trip out there, Joe.


#44 of 184 by aruba on Fri Jul 25 02:58:11 2003:

Yes, thanks, Joe.  It would be good to find out what the phone line
situation is; do we pay per line, or per connection, or what?  What are the
prices?


#45 of 184 by gelinas on Fri Jul 25 04:19:47 2003:

The demark is on the second floor; they can run as many connections as we
want.  I didn't ask about pricing, though.  'Twill probably be much the same
as it is now:  we pay installation to OTC and monthly fees to SBC.


#46 of 184 by scg on Fri Jul 25 07:13:16 2003:

It's fairly common for colo providers to charge a cross connect fee for any
connections between their tenants and other tenants or phone company demarcs.
It's also entirely possible that this colo provider isn't charging cross
connect fees, but it's certainly something to ask about rather than making
assumptions.


#47 of 184 by mary on Fri Jul 25 15:56:42 2003:

I emailed OTC asking about modem, rack space, phone line connection and
what I found out is we'll need to get more specific about our needs for
any cost estimate to be helpful. 

OTC will be able to supply 24/7 access to various sizes of locked cabinets
designed for this purpose.  They can go "at least as small as 1/3 of a
rack if not 1/4".  So we need to know how much space we'll require. 

How many IP addresses are needed?  I'd assume two but not sure here. 

How many servers are involved? 

Should we price this out at 0.500 mbps?

Do we have any special power needs?

We can supply our own modems.  SBC (or whomever we choose for land line
service) will charge a one time connection fee and for monthly service. 
OTC will need to get a quote from their installers as to the charge for
connecting our machine to the point at which the phone line enters their
building but there won't be a ongoing monthly charge for access. 

I'm starting to sense this might be too expensive for our modest means. 
But who knows.  I'd still like to take this to a fairly close estimate. 
And yes, I know we're like 9 months away from needing a decision, but this
is Grex, and you know what that means.  ;-) 



#48 of 184 by mary on Fri Jul 25 15:58:38 2003:

This response has been erased.



#49 of 184 by mary on Fri Jul 25 16:00:06 2003:

Actually, make that 6 months.


#50 of 184 by jep on Sat Jul 26 02:11:36 2003:

I'm glad you've gone ahead and done all this checking, Mary.

Are there competitors to OTC in Ann Arbor?


#51 of 184 by i on Sat Jul 26 02:34:54 2003:

We use ICNet at work to co-lo servers (downtown A^2).  Roughly speaking,
it sounds like OTC is fancier service at fancier prices than ICNet.


#52 of 184 by aruba on Sat Jul 26 13:04:39 2003:

Could we keep our 761-3000 phone number?


#53 of 184 by devnull on Sun Jul 27 03:53:22 2003:

It might be worth finding out the price of both a full rack and a third of
a rack.  That would help with making decisions about how much value there
is to getting hardware that uses rack space efficiently.

It might be interesting to know the prices for .125 Mbs or so (which is roughly
ISDN), and for .5 Mbs, and for 1.5 Mbs.  (Is the DSL currently used by grex
.5Mbs in each direction?)  But maybe we already have enough numbers to sort
that out.

Do we have a clear picture of whether we could afford to spend more on
rent and network connectivity?

Would the modem line cross-connect be handled using a 25 pair cable from
the demarc point to grex's rack, or by installing the exact number of
anticipated lines needed, or what?  (This mostly becomes an issue if there
is ever a desire in the future to add more lines.)

Is there cost-effective server-side 56k modem hardware that will interface
with an ISDN BRI these days?  If so, upgrading from analog phone lines might
make sense.


#54 of 184 by mary on Sun Jul 27 14:30:56 2003:

I'll add the space and speed questions to the list.  Thanks.

I think Ameritech would be the one to tell us whether
our 761-3000 is portable.  I'll do anything not to have
to call Ameritech.

I doubt we'll ever need to increase phone lines past
what we ask for initially.  But who knows. I'll ask about
the demarc point.  I suspect we'd simply get fed the
number of lines we request and adding more would mean
going back to the building's demarc.

Regarding whether we can afford something like this.
My personal opinion is if we can't affort it now, meaning,
pay the monthly fees without going into reserves, then
we shouldn't be doing it.  I wouldn't support any 
increase in service which would be dependent on faith
that money would follow.

Re: Jep's question up there  I've not contacted any
other co-lo as yet.  If someone knows of one that 
might fit the bill, please mention it here, and eventually
I'll get around to calling them.  But I thought I'd first
go through the process of collecting all the appropriate
questions and getting a useful bid.  Then we ask the 
next company the same questions and compare apples to
apples.

Too, I kind of gave myself this job, not asking for permission
from anyone.  If someone else would rather take this on,
maybe someone with more technical expertise, I'd think 
that would be very appropriate and I'd not have a single
hurt feeling. :-)


#55 of 184 by keesan on Sun Jul 27 15:22:29 2003:

You don't have to contact Ameritech Mary, they are now SBC.


#56 of 184 by scg on Sun Jul 27 22:13:14 2003:

Ann Arbor has two phone company central offices, and unless something has
changed very recently, phone numbers can't be moved between the two.  However,
phone numbers can be moved anywhere that stays connected to the same central
office.

734 761 is off of Ann Arbor Main (ANARMIMN), which covers everywhere in Ann
Arbor except the Southeast corner, and much of the surrounding countryside.
It looks from Online Technology's website as if they're in what used to be
the ITI building.  Is that correct?  If so, it should be in the area covered
by Ann Arbor Main, and 734 761 should be portable there.

I'm not sure contacting SBC would be an improvement over contacting Ameritech.


#57 of 184 by dcat on Mon Jul 28 01:23:11 2003:

re SBC vs. Ameritech:  as the ads they ran when they changed the name over
said, "New name, Same Bloated Company" . . . .


#58 of 184 by gelinas on Mon Jul 28 03:02:27 2003:

OTC used to be the ITI building, but now they are in a building near the
Kroger that became a Busch's, near the hotel with the Guy Hollerins bar.


#59 of 184 by scg on Mon Jul 28 06:13:04 2003:

I think I'm several years out of date on my Ann Arbor strip malls.


#60 of 184 by spooked on Mon Jul 28 09:08:31 2003:

*grins*

Strip malls?  Does that mean strip joints/clubs?  I can never work out
what people see in them...


#61 of 184 by scott on Mon Jul 28 11:43:53 2003:

No, strip malls are those long buildings full of stores alongside a major
road.


#62 of 184 by gelinas on Mon Jul 28 13:08:33 2003:

OTC is off Green Road, south of Plymouth, behind the Plymouth-Green shopping
center.


#63 of 184 by spooked on Tue Jul 29 00:02:47 2003:

Okay, thanks for the translation, Scott :)


#64 of 184 by devnull on Mon Aug 4 02:21:25 2003:

I've not been paying careful attention to grex's finances, but it seems like
there's been a significant increase in money in the bank in the last couple
years.  I know that some of this reflects the hardware fund and hasn't
been spent yet, but I think grex has been running a bit of a surplus if you
take that amount out.

I agree that it would be wrong to decide to spend money on the basis of wishful
thinking that more money will come, but it is also difficult to feel inspired
to donate money to an ever growing surplus in the bank.  It would be worth
figuring things out far enough to be able to say ``we can do <foo> if we
raise an additional $50/mo'' and then people can evaluate whether the <foo>
inspires them to pledge money towards that.


#65 of 184 by aruba on Mon Aug 4 03:36:17 2003:

You're mistaken, Joel.  At the beginning of August, 2001 we had $4,634.80
in the bank, and currently we have $4,591.15.  So there has been no
surplus over the last two years, and in fact a small deficit.  Our
membership was steady at about 90-100 from 1995 through the end of 2001,
but last year it dropped to about 80, and it's been between 75 and 85
since. 

Last year was a rough year; we finished about $800 below where we started.
I'm hoping this year will be better - we cut a phone line to reduce
costs near the end of last year, and when our Centrex contract runs out
this fall we should be able to cut some more.

You can find all the treasurer's reports since 1993 in ~aruba/reports.
~aruba/reports/2002.txt is a summary report for 2002.


#66 of 184 by carson on Tue Aug 5 04:21:55 2003:

(I think devnull's second paragraph is still right on the money, so to
speak.  While it's great that we've been able to cut expenses as
membership levels have declined, it wouldn't hurt to say, "if we had
X amount of members, we could afford to do Y."  Goals are good; we should
have them.)


#67 of 184 by gelinas on Tue Aug 5 04:24:52 2003:

Co-location may be that goal. :)


#68 of 184 by carson on Tue Aug 5 04:31:51 2003:

(you mean "if we co-locate, we can do without Z members?")


#69 of 184 by gelinas on Tue Aug 5 04:32:53 2003:

No, I don't; I expect colocation to cost us more.  At least partially because
we'll be able to do more.


#70 of 184 by mary on Wed Aug 6 13:06:26 2003:

I heard back from OTC and the news is not good if the
estimate of what we'll need is accurate.

Bid Specifications:

- 2 servers
- 5 IP addresses
- 0.5000 mbps connection
- 1/2 rack (20u) of space
- all the other stuff mentioned in #0

Monthly fee: $1,077

Anyhow, I thanked him for his time and the offer
and explained how this is a little rich for our
shoestring 501(c)(3) budget.  The door was left
open to fine tune the numbers if we find out
our space needs aren't quite this large.


#71 of 184 by aruba on Wed Aug 6 15:42:06 2003:

Thanks for all your work on this, Mary.  Was it the space that pushed the
numbers up so high, do you think?


#72 of 184 by cross on Wed Aug 6 16:07:57 2003:

Undoubtedly.  If grex could squeeze into 3U or 4U of space, it could
probably afford it.  Unfortunately, none of our current servers are in
rackmount cases.


#73 of 184 by mary on Wed Aug 6 18:46:15 2003:

Space is expensive.  

The bid for 1u with 1 IP address, one server and the
same bandwidth came in at $269 per month.


#74 of 184 by cross on Wed Aug 6 20:13:27 2003:

I'm interested; what would be the price for 4U of space and 2 IP addresses?


#75 of 184 by mary on Thu Aug 7 01:36:48 2003:

Tell you what - I'm not going to take up this man's
time with lots of "what if's".  When we know what
we need then it will be appropriate to go back
as for more numbers.  


#76 of 184 by jmsaul on Thu Aug 7 04:51:30 2003:

I can promise you that Arbornet isn't paying anywhere near that.


#77 of 184 by scg on Thu Aug 7 07:09:29 2003:

I haven't looked at colo pricing all that much recently, but that rate for
rack space sounds generally out of line with the rest of the industry,
especially if there's nothing special (like an exchange point switch) in the
space.


#78 of 184 by mary on Thu Aug 7 12:22:03 2003:

There is a lot of service that comes bundled with OTC, service we don't
need.  Tech support on beepers 24/7, remote notification a server is down
within 5 minutes of the crash, redundancy for everything but the oxygen in
the room, and the list goes on.  If you were making money from a business
that simply couldn't be down, this would be what you'd need. 

But that's not Grex.




#79 of 184 by scg on Fri Aug 8 06:36:50 2003:

Yes, and those are all part of just about any standard colo deal (other than
having to wake up a tech support person with a beeper -- most places I've
dealt with will have somebody on site answer the phone), which doesn't make
the pricing any more reasonable.


#80 of 184 by cross on Fri Aug 8 16:03:03 2003:

I'm a little distressed that people aren't willing to talk to these guys
anymore, when it seems we went and asked them all the wrong questions the
first time around: 1U was clearly too little space, a full half a rack
was clearly too much.  Why not go for a nice middle ground; ask about 8U
of space?


#81 of 184 by carson on Fri Aug 8 16:19:10 2003:

(I don't think it's so much that no one's willing to talk to them anymore
as it is that no one wants to talk to them again without having more
specifics in hand.)


#82 of 184 by gelinas on Fri Aug 8 16:34:11 2003:

Right.  There are only so many times you can jerk someone around before they
write you off as a waste of time.

We _should_ see if there are any other co-location options in the local area,
and then ask them the questions we asked OTC.


#83 of 184 by gelinas on Fri Aug 8 17:01:32 2003:

A web search turned up two possibilities:

        Chain Communications
        3915 Research Park Drive, Suite A5
        Ann Arbor, MI 48108
        734-260-1979
        800-753-2003 

and

        Able Colocation
        888-740-8326
        which is located in Flint, Michigan.

Their prices look reasonable, though:
        To colocate your web server in our Michigan Data Center, the
        fees are only $300 per month. There is a one-time setup fee of
        $250. The monthly fee covers data transfer up to 20 GB per month.

Also, they price by server, not size.  See

        http://www.ablecolocation.com/colocation_services.html

And, of course, there is Msen:

        http://www.msen.com/g/server_colocation.html


#84 of 184 by other on Fri Aug 8 18:04:35 2003:

Since we're not strictly a web server, they might have quibbles...


#85 of 184 by gull on Fri Aug 8 20:07:36 2003:

Flint would certainly mean changing our phone number, and would cause 
obvious problems for Grex staff when they needed to work on the machine.


#86 of 184 by mary on Sat Aug 9 01:04:44 2003:

The way I left it with OTC is that I would get back
with them as soon as we know exactly what we'll need.
I think that sounds fair.  We're the ones who need
to do the work and come up with numbers.

I'd also like to see what ICnet could do for us.
I'm planning to give them a call sometime next
week, unless someone else would rather.


#87 of 184 by richard on Mon Aug 11 22:27:27 2003:

why should grex consider moving until the lease is up and it absolutely has
to?  grex has always had its own residence, is it going to become suddenly
exhorbitantly more expensive to keep things the way they are?  the money saved
by co-locating would be worth upsetting grex's traditional living
arrangements?


#88 of 184 by gelinas on Mon Aug 11 22:34:05 2003:

We are considering it now to give us time to decide before the lease is up.


#89 of 184 by mary on Mon Aug 11 23:09:37 2003:

Richard, grab a paper bag.  Hold it over your mouth.
Breathe slowly.

That's better. ;-)


#90 of 184 by richard on Mon Aug 11 23:29:31 2003:

what I meant was, shouldn't renewing the lease still be the first option? you
can "overconsider" outside options so much that you end up making those
options the first choice simply due to the degree of thought you give to them.

I mean if the lease can be renewed at or close to current terms, why bother
moving?  just because co-locating is suddenly a hot idea to save money?  


#91 of 184 by cross on Mon Aug 11 23:48:17 2003:

Colocation gives considerable benefits over life in Grex's current home.
Not the least of which are some things called air conditioning and
environmental conditioning, which will let the computers and their
peripherals live longer, healthier lives.  Another is (hopefully) better
network service.  The downsides are cost, accessability, lack of a place
to store kindling, and maybe a little fear about physical security.
Security in the more general sense also goes both ways, by the way:
some colocation facilities might not be terribly thrilled with housing
a system that gives access to anyone.

I think that the situation now is pretty much universally thought of
as less than ideal.  In particular, the (physical) environment in the
pumpkin sucks, as far as I can tell, with no easy way to fix it.


#92 of 184 by carson on Tue Aug 12 02:41:29 2003:

(on the plus side, the Pumpkin is awfully photogenic.)


#93 of 184 by gelinas on Tue Aug 12 03:12:47 2003:

Richard, the hope is that we can get a better environment and a faster network
connection for less, or at least close to the same, money.  If we can't, we
can't and so won't make a change.  (Well, we _probably_ won't make a change.
It really depends on what we can get for what we are willing to pay.)


#94 of 184 by richard on Tue Aug 12 21:33:25 2003:

it makes sense to consider it I guess, I was just thinking of what I've 
read of mnet's colocating experiences.  Such as mnet co-locating out at 
wwnet and being seriously attacked, and the box being so far away that 
it was like days before anybody could get out there to check the box 
and realize the severity of the situation.

if co-location is desireable, would it be preferable to co-locate in 
some member's home, as opposed to in the business location of some 
third party who may have grex's best interests in mind?  Surely grex 
could consider a co-locate in the basement or storage room of 
somebody's private residence who is already wired and such if it comes 
to that right?


#95 of 184 by gull on Wed Aug 13 00:01:19 2003:

I think co-locating in someone's home is a lot more likely to lead to
unfortunate situations, really.


#96 of 184 by russ on Wed Aug 13 02:13:57 2003:

Locating in a member's house is undesirable for a number of
reasons, which Richard could have listed easily if he'd tried.

I guess you don't have to go all the way to Cambridge to
find someone totally unencumbered by the thought process!


#97 of 184 by aruba on Sat Aug 23 15:56:51 2003:

Re #91: Dan, I, for one, don't think the physical environment in the Pumpkin
is a big problem.  I wish we didn't have so much junk that costs us tax
money every year, but that's also not a huge deal, and is really a separate
issue.

As far as extending the life of Grex's machines - Our current machine has
operated very happily in the Pumpkin for 6 years.  I fervently hope that in
the future we don't wait that long before upgrading our hardware.  So I
don't think longevity is a good argument for colocation, either.

Saving on insurance, *is*, however.  Our premium just went up another $50
for next year, to $525.  That's more than our average income in a month, and
more than half of what we're paying in rent.


#98 of 184 by mary on Thu Sep 18 20:18:44 2003:

I spoke with Mr. Bill Lockwood today, from ICNet.  Here is
the lowdown on what they can offer us.

1. They are located in downtown Ann Arbor.

2. 24/7 access is not a problem.  We'd have access with an
   electronic key.  I'm going to ask him next time we speak
   if our equipment is secure to only us.

3. They could string telephone access to our machine but
   there would be a one time charge for the hookup and
   for monthly service.  Because of the location we'd 
   probably be able to keep our 761-3000 number.  It's 
   possible would could buy our lines from ICnet's pool
   and get a better price than going directly to SBC or
   another provider.

4. We wouldn't need any liability insurance.  If we wanted
   to purchase loss coverage for our equipment that would
   be our choice.  Their policy wouldn't cover our loss.

5. They provide backup power and power conditioning.  He
   said that during the big blackout of last month their
   service was up the entire time.

6. We'd sign a 36 month contract.

For $219 / month
 * 4 u of space
 * 8 IP addresses (5 available for use)
 * 512K bandwidth

For $299 / month we'd upgrade to 768K.

Anyhow, here is their web site:
http://www.ic.net/newsales/ICMT.html

Is this something we should consider?




#99 of 184 by cross on Thu Sep 18 23:20:27 2003:

Yeah, it sounds like a pretty good deal.  We'd need to factor in getting
a rackmountable case for nextgrex, though.


#100 of 184 by i on Fri Sep 19 03:01:55 2003:

Equipment at ICNet is in a commonly-accessable room.  Between electronic
secuity, being so close to A^2's Police HQ, the very limited size and
user demographic of their co-lo renters, etc., I don't see much of an 
issue there.  I recall them being tight with extra security cards to get
inside - that might be an issue for us.  Their co-lo service includes
UPS's backed by a (natural gas) generator - everything stayed up right
through August's blackout.  Though (grumble) not perfect, ICNet's uptime
record has been very good for a number of years.  You may want to ask
Bill if their bandwidth is still "typically but we do not promise any
more" burstable to much higher data rates.  Last i knew, the charged an
extra $150 for 4U of extra rack space...but it's been a while. 


#101 of 184 by mary on Fri Sep 19 10:29:34 2003:

The quote was for 4u of space.  But I'll get confirmation
on that when his email bid arrives.


#102 of 184 by i on Sat Sep 20 12:11:16 2003:

I was thinking of a second 4U - 8U total - since we're interested in
having two systems going.  At (my memory of) their price, it would be
more reasonable to spend money slimming down our systems.


#103 of 184 by cross on Sat Sep 20 18:00:27 2003:

I think grex could fit in a 2U or 3U machine, with any other system we
needed fitting in 1U.  I think we could get away with 4U of space.  The
trouble is tape drives and the modem....


#104 of 184 by jep on Tue Sep 23 15:57:43 2003:

Isn't Ivars Upatnieks still the owner/president of ICNet?  If so, he's 
an old-time M-Netter and might be willing to give Grex a price break.


#105 of 184 by mary on Tue Sep 23 17:24:47 2003:

I'm not sure if he's still associated or not.  Regardless,
we first need to decide if co-location is something we want
to do.  The quoted price is close enough for us to make
some decisions.

I hate to be a gloom and doom type person but I think 
liability insurance is going to be an albatross around 
Grex's fiscal neck.  Each year it gets more and more 
expensive and harder to get.  

I'd much rather put that money into bandwidth.  But 
that's my concern.  I don't know if it's shared by
many others.

Our lease has one more option to renew, taking us from
06/01/04 through 05/31/05.  After that we may be able 
to get a simply extension or it may mean renegotiating
the terms.  We need to notice by February 1, 2004 as to
whether we'll be renewing for another year.

So any decisions regarding co-location should be made 
by early to mid-January, at the latest.

I'd like to know if we could afford this and how much it
would cost to get the necessary racks.

If anybody else has any co-location ideas it would probably
be a good idea to get them on the table now, to allow for
public discussion, before any decisions have to be made.


#106 of 184 by remmers on Wed Sep 24 01:03:17 2003:

(For what it's worth, ICNet was Grex's first ISP, back when its
internet connection consisted of one 28.8kbps modem.)


#107 of 184 by i on Wed Sep 24 10:58:30 2003:

Unless it's really recent, Ivars is still the owner/president of
ICNet.  I've no idea if he'd be interested in giving grex any
discount.


#108 of 184 by scg on Wed Sep 24 19:28:57 2003:

If anybody has ideas for providers who might give discounts on colo, or other
donors who might give something, it's probably much better to handle this in
mail to baff (board and staff) than in the coop conference.  To air that sort
of thing in public puts pressure on the potential donor, and is as likely to
lead to resentment as to generosity.


#109 of 184 by jep on Thu Sep 25 15:21:39 2003:

That's a good point.  My apology for posting the suggestion about 
discounts in public.


#110 of 184 by mary on Mon Oct 11 13:53:18 2004:

I had a conversation yesterday with a representative at
provide.com, an ISP located in Ypsi.  Without going into
a lot of details about Grex, and our needs, it looks
like they could offer us colo space, at $100.00 per month,
plus phone lines.

We wouldn't need insurance.  Electric is included.  They
have backup power.  We'd have access to the equipment approx.
12 hours a day, 7 days a week.  We wouldn't need to be 
housed in a rack.  That price would include a 50 gig feed.
At present that feed isn't capped but "they're working on
it".

Stringing phone lines sounded like something they don't do
routinely, but they'd be willing to get creative in terms
of finding a way.

Anyhow, I think this sounds interesting.  If others do, then
I'd suggest someone from staff give him a call and see
if such an arrangement could work.

We've got some time to consider such a thing, but not a lot.
We need to give our landlord notice about our next lease
by the end of January, 2005.


#111 of 184 by mary on Mon Oct 11 13:54:44 2004:

I think it's provide.net, not .com.


#112 of 184 by other on Mon Oct 11 14:17:52 2004:

Wow.  It's hard to see anything wrong with that scenario.

What would the additional cost be to support RetroGrex, assuming the
numbers you report above are for NextGrex?


#113 of 184 by aruba on Mon Oct 11 16:16:31 2004:

Sounds great, Mary.  I'd like to hear some more details.


#114 of 184 by albaugh on Mon Oct 11 17:46:16 2004:

aruba, can you provide an average monthly figure for grex "operating
expenses"?  I.e. rent, insurance, electricity, phones, network?  It would be
helpful to have a figure against which to bounce any alternative location
scenarios that come our way.


#115 of 184 by mary on Mon Oct 11 19:16:43 2004:

There's a lot more information we'll need to get before knowing
if this is a solution for Grex.  How many IP addresses will 
we need and will that increase the cost?  What about retro-Grex?
How many phone lines could they supply and will we need?

I think the next step has to be someone who knows about our
needs and equipment talking with provide.net.  I'm not qualified.
Maybe Joe, or Jan, or Kip?  I'd be happy to pass along the 
contact information, just let me know.

I think one of the things we all should talk about now is phone lines.
Could we get by with one?


#116 of 184 by janc on Mon Oct 11 20:26:30 2004:

I very much approve of getting Grex more cost effective housing, but I don't
really want to get involved in the project right now.  I just want to work
on NextGrex.  Anyway, I don't know the answers to most of the questions.  I
think Grex now has a block of 8 IP addresses, but it seems perfectly possible
to me that one would suffice, but I don't really know.


#117 of 184 by cmcgee on Mon Oct 11 23:48:37 2004:

I''d say that we need at least two phone lines, maybe three.  I have no
problem with staff having a line that is last in the queue or otherwise more
often available.  Having staff be able to dial in to grex to fix things
without getting shut out by us dialers is worth supporting, in my book.


#118 of 184 by ryan on Tue Oct 12 00:13:33 2004:

This response has been erased.



#119 of 184 by gelinas on Tue Oct 12 04:26:43 2004:

FWIW, I use Provide.Net for my ISDN access.  I will undertake to talk to them
in the next day or three, certainly no later than next Tuesday.


#120 of 184 by mary on Tue Oct 12 10:32:15 2004:

Thanks, Joe.  I've sent email.



#121 of 184 by janc on Tue Oct 12 20:30:12 2004:

I think we should continue to pursue the library option, which seems to me
better than this.


#122 of 184 by gelinas on Wed Oct 13 02:46:12 2004:

At this stage, I don't see this as "either/or."  We are gathering information
prepatory to making a decision.  The more information we have, the better the
decision is likely to be.


#123 of 184 by keesan on Thu Oct 14 03:45:13 2004:

We have a provide.net mug.  Several people have told us they are very happy
with provide.net, and I spoke with them once and got a good impression.  They
are honest and friendly and competent.  But so is MCRS - do they also do
colocation?  I don't understand the terminology well enough to ask very
detailed questions.  Either of these ISPs ought to get enough extra customers
from happy grexers to make it worth their while.

It would be lovely to start off the new grex in the new year in a new place.
Or does the lease run until later and we just need to decide by January?

I think we need at least two phone lines.  I tend to tie up one of them for
an hour or two at a time.  And maybe a way to send a message to whoever is
on the phone line that someone else wants to use it.  


#124 of 184 by gelinas on Thu Oct 14 04:20:08 2004:

The lease expires next summer; June 30, I think.  However, the landlord needs
notice of what we are going to do.


#125 of 184 by mary on Thu Oct 14 12:09:58 2004:

Our lease runs through May 31st, 2005.  We need to give 120 days 
notice of our intention to move or renew.  This year we'd also need 
to renegotiate a new lease or a new renewal clause.


#126 of 184 by gregb on Thu Oct 14 15:49:01 2004:

Four months?  Sounds excessive to me.  A lot can happen in that time.


#127 of 184 by mary on Mon Oct 18 12:33:32 2004:

We're talking Grex here. 

The standard lease asked for three months notice, we ask that
be extended to four.  I still think we'd have trouble finding
new housing, arranging phone lines, and moving in that period
of time.  Heck, just making a decision would take at least 
90 days. 


#128 of 184 by gelinas on Tue Oct 19 00:42:04 2004:

I talked to Dr Strange today.  A fun guy to listen to. :)

He says we can get some space upstairs in the machine room for the price
of the bandwidth:  $100/50GB Transferred/month.  More bandwidth would
be similarly priced.  Electricity, air conditioning, insurance (for the
building, not our stuff), etc, are included in the price of the bandwidth.
WE *might* want to consider insurance of our own, for our equipment, and
maybe for the liability of damage our equipment might do, but Provide.Net
won't require it.  (Based on our experience, both with damaged caused
and the price of insurance, we can reasonably decide to forgo the effort,
in my opinion.)

If we want a full rack in Southfield, the price is $400/mo, for 15-amp
service.  Plus bandwidth.  More amps means more money.

Southfield offers 24/7 access, while the Ypsilanti location offers "when
open" access (currently 0800-2200 daily).

In Ypsilanti, we would have to negotiate the telephone lines with the
telephone company, just as we do now.

So here's a question:  How much bandwidth do we currently use on our DSL?
I know that Kip reset the password, to allow him to look at the modem's
logs.  So what do they show?


#129 of 184 by slynne on Sat Oct 23 14:57:46 2004:

The price is right with Providenet if you ask me. I think we can
probably get away with less than 24 hour access. Plus if it is located
in Ypsilanti, it will be easier for staff to have access. If it were
located in Southfield, I think it would be too difficult for staff to
get there. 



#130 of 184 by mary on Sat Oct 23 16:17:09 2004:

The board and staff present at the board meeting last night all felt   
co-locaton at provide.net sounded like a good deal and a good fit 
for our needs and budget.  Joe was going to call back with a few 
more questions, but, this may just work.  


#131 of 184 by gelinas on Sat Oct 23 21:04:11 2004:

The questions included what happens if we go over our bandwidth allotment and
can we lock in the space now but not move in until May.  Naturally, we'd not
begin paying until we moved in.


#132 of 184 by keesan on Sun Oct 24 01:08:50 2004:

Would it cost any more to move in January and continue paying for the old
lease but not the electricity or insurance or bandwidth?  


#133 of 184 by mary on Sun Oct 24 03:01:43 2004:

An empty pumpkin room would mean no electric charges, but as long as 
we are renting at the pumpkin we'd need to follow the rules of the 
lease, including carrying liability insurance.  It might be possible 
to pay off the balance of rent due and end the lease early, allowing 
us to cancel the insurance.  Bandwidth is on a yearly contract, 
running through sometime in July 2005.  We're going to check and see 
if we can get out early, with a reasonable cancellation penalty.

Cleaning out the pumpkin will take some time.


#134 of 184 by aruba on Sun Oct 24 05:48:48 2004:

I checked our DSL contract, and it says that if we terminate the agreement
early, we are liable for 75% of the remaining monthly charges.  Our contract
runs through July 15th.  It automatically renews for another year unless we
tell them otherwise by June 15th.


#135 of 184 by mary on Sun Oct 24 12:41:50 2004:

So let me see if I'm thinking this through correctly.  Right now, in the
pumpkin, our costs for rent, electric, two phone lines, DSL and insurance
run around $300 a month.  At provide.net, assuming we'll have two phone
lines, our monthly expenses would be around $150 a month.  So how many
months early could we move to co-lo and break even on expenses? 

Someone who knows the exact amounts of the different expenses 
and is really good at math is needed here.  I have someone in mind...  ;-)



#136 of 184 by aruba on Sun Oct 24 19:20:42 2004:

Well, it looks to me like moving out of the Pumpkin would save us, between
now and the end of May, per month,

  61.02    Electricity
  46.00    Insurance
  33.75    25% of our DSL bill
 ------
 140.77

In other words, if we moved today we could pay off our lease, cancel the
insurance and get a refund, cancel the DSL and pay 75% of the rest of what
we're contracted for.  So we'd immediately begin paying $140.77 less per
month than we pay now.  If provide.net is really $100/month, that means
moving at any time saves us $40/month until the end of May.

Phone lines will cost $42 each to move.

To me, the provide.net deal sounds too good to be true, so I'd like to see
something in writing.


#137 of 184 by slynne on Sun Oct 24 21:00:14 2004:

It never hurts to get something in writing. 


#138 of 184 by mary on Sun Oct 24 22:32:15 2004:

I suspect, with the move, we'd probably drop from four phone lines 
to, maybe, two.  More overall savings, after installation.

Could we empty the pumpkin in a month's time?  Once we get all that 
legacy stuff out of there, we'll owe less in property tax too.  Not 
even sure we'll pay any property tax in co-lo. 

Thanks for the figures, Mark.


#139 of 184 by naftee on Sun Oct 24 23:03:21 2004:

Thanks for the mark, figures.


#140 of 184 by mfp on Mon Oct 25 01:46:07 2004:

Point.


#141 of 184 by gelinas on Mon Oct 25 02:19:34 2004:

Since provide.net is outside the city limits, you are right, Mary:  we won't
owe Ann Arbor property tax on our stuff.

I'll add a written offer/contract to the list of questions. 


#142 of 184 by keesan on Mon Oct 25 23:21:34 2004:

If property tax is paid yearly, is it prorated if you move out of town in mid
year?  

Any further information about the Mallet's Creek Library option?

Jim and I can recycle any obsolete equipment that nobody bids on.
Greenboard, cpu, copper (pure or mixed with plastic), aluminum, magnetic,
mixed metals - all taken at Friedman's, the rest (plastic) is trashed.  
We have received $2 per bikeload (big load) for the good stuff that only took
10 hours to disassemble.  


#143 of 184 by mfp on Mon Oct 25 23:23:28 2004:

Point.


#144 of 184 by aruba on Tue Oct 26 00:21:41 2004:

Re #142: Sindi - I'm assuming that our Insurance policy is prorated if we
cancel it.  That's certainly true of car insurance.  Anyone have any
experience with liability insurance?


#145 of 184 by mfp on Tue Oct 26 01:43:26 2004:

Point.


#146 of 184 by gregb on Fri Nov 5 18:13:38 2004:

Re. 142:  Two bucks for 10 hrs. work?  Good thing it's for a good cause.


#147 of 184 by gelinas on Sat Dec 18 05:28:20 2004:

Provide.net gave us a written quote, which I presented to the Board this
evening:

                Provide.net
                663 S. Hewitt Road
                Ypsilanti, MI 48198
                (734) 480-4200
                (888) 480-4200

        Quote for Co-location of GREX systems

Co-location of GREX Computer                    $100.00/month
Includes:       50GB transfer allocation
                connection to 100mb netowrk
                connection to UPS
                connection to KVM
                physical access to computer 10am to
                        10pm any day (except holidays)
                physical access available other times
                        by arrangement

Extra bandwidth available in 50GB increments at $50.00/month.
Second computer (sharing bandwidth with first) $30.00/month.
Phone lines for modems must be ordered by you (bill in your name).
        No extra charge will be made for cross-connects (running
        phone lines from our phone box to your modems).

No signed contracts are necessary.  Insurance is not required.


#148 of 184 by gelinas on Sat Dec 18 05:31:00 2004:

The bandwidth is measured by generating graphs from the router.  If we are
consistently over our allocation, they will contact us to arrange either
to cut back or usage or jump to the next price-point, effective the next
month.


#149 of 184 by mary on Sat Dec 18 12:18:12 2004:

The board voted to make this move, by February 1st.  One thing that needs
to be decided, quickly, is how many phone lines we'll need to have
installed for this new location.  I believe we now have 4 dialup lines
available.  I'd love to see Jan run recent data on usage but I'm not sure
he's available for this.  I'd also like to get some feedback from our
dialup users on whether they'd be willing to have us cut to two lines,
meaning they'd get a busy signal from time to time, with the idea that
such a move could save us a chunk of change. 

We'll only start saving money when we are out of the Pumpkin.  So we need
to be out of the Pumpkin.  The plan, so far, is to empty the Pumpkin by
February 1st, pay off the remainder of our lease which runs through May,
and cancel our insurance getting the unused seven months of premium back. 
We'll no longer be paying for electric at that time.  We'll need to look
into the DSL lease to see if we could pay a penalty and be out of that
contract sooner.

Which leaves the problem of emptying the Pumpkin.  I suspect that will be
a challenge but one we'll meet as long as we set a firm deadline. 

Do we need a new item to discuss this?


#150 of 184 by cmcgee on Sat Dec 18 13:33:01 2004:

Does paying off the lease cost less than paying seven months of insurance?


#151 of 184 by drew on Sat Dec 18 14:08:34 2004:

What exactly are "GB"? Gigabits per second (as in "Gigabit ethernet")?
Gigabytes per second? Gigabytes for the entire month? Gigabits for the entire
month?


#152 of 184 by gelinas on Sat Dec 18 17:11:38 2004:

Gigabytes per month.  50GB/month translates to roughly 144kbps, which is
faster than our current DSL, I'm told.


#153 of 184 by cross on Sat Dec 18 17:36:55 2004:

Two things:

(1) I believe we can use pf in OpenBSD to do some form of traffic shaping,
to avoid going over our bandwidth allocation.

(2) Can the nextgrex machine be ready to go into colo by February 1?  Maybe
the best thing to do would be get everything ready and do the switch before
or during the move into colo.


#154 of 184 by mary on Sat Dec 18 18:01:23 2004:

It would be wonderful if NextGrex was ready by late January, but I 
don't think we should wait to move for this to happen.  Firstly, we 
have no idea when it will happen.  Second, we need to cut back on 
expenses sooner, not later.


#155 of 184 by keesan on Mon Dec 20 03:25:02 2004:

I don't mind cutting back to 2 dialin lines.  I have not had a busy signal
for at least a year with 4 lines.  I signed up for $5 with access-4-free which
entitles me to 10 hours/month free internet connection and could telnet
instead if I were in a hurry for grex.  $5 is a one-time fee and if you go
over 10 hours it is $1/hour or $10/month max.  There is also m-net from which
you could telnet to grex if you paid to be a member.  USOL is $7/month for
use M-F 6-6 (?not sure of the exact hours).  Provide-net is $10/month and is
a worthy cause.  I wonder if they could set up some way to dial into their
own phone number and thence telnet to grex (but not use any other internet
services) for some minimal charge for such an account.


#156 of 184 by krj on Mon Dec 20 03:54:00 2004:

M-net is discussing abandoning all dialup access as a part of their
next colocation deal;  I am not certain that they have decided to go 
forward with that, but I wouldn't make any future plans relying on 
M-net's dialup access.


#157 of 184 by janc on Mon Dec 20 14:16:48 2004:

This is a good thing.

We need to figure out what to do with all the stuff in the pumpkin. 
There are a couple categories.

  (1) A small amount of stuff that is actually handy to have to at hand
      when working on the system.  For the Sun we have a couple ring
      binders with very useful documentation that I pretty often refered
      to.  It would be good to have a pen and a notebook, possibly some
      stickly labels or tape so you can put notes on things.  A supply
      of blank backup tapes.  Miscellaneous little screwdrivers,
      needlenose pliers, etc.  It would be nice if we could leave a
      box at the colo with small collection of this stuff.

  (2) A collection of spare parts for active machines.  The size of
      this collection will be much reduced once the Sun is no longer
      an active machine.  We won't have to keep as many spares once we
      are on a more normal machine, where you can readily go out and
      get new parts on short notice.  This stuff needs to be kept
      someplace where we can get our hands on it if necessary.  I guess
      somebody's house.

  (3) An awful lot of crap.  All sorts of old things we don't need any
      more.  Give it away or throw it away, I say.


#158 of 184 by janc on Mon Dec 20 14:18:02 2004:

I'm going to try advancing the next Grex project.


#159 of 184 by aruba on Tue Dec 21 03:10:22 2004:

I checked our DSL contract, and it says that if we terminate the contract
early, we must pay 75% of the remaining charges.  That's through July 15th.


#160 of 184 by albaugh on Tue Dec 21 19:23:25 2004:

So what does that amount to?  ($)


#161 of 184 by mary on Wed Dec 22 00:04:39 2004:

That beats the 100% I was expecting.  Thank, Mark, for checking the 
fine print.


#162 of 184 by albaugh on Wed Dec 22 04:58:27 2004:

And the total is...


#163 of 184 by slynne on Thu Dec 23 00:23:46 2004:

I think we are paying something like $130 or $140 per month for DSL


#164 of 184 by twenex on Thu Dec 23 00:25:05 2004:

OMG. What bandwidth?


#165 of 184 by albaugh on Thu Dec 23 19:57:51 2004:

7 * ~$130 / month * 75% = ~$680.

That's a hell of a big chunk of change for grex to "eat".


#166 of 184 by mary on Thu Dec 23 20:05:38 2004:

We'd be eating it even if we didn't move.


#167 of 184 by albaugh on Thu Dec 23 21:37:45 2004:

How do you mean?  If grex wasn't moving, it would need the DSL line for its
internet connection, right?

Note that I'm all in favor of the move.  The question is, is there an optimal
timing that avoids as much of these "throw away" costs as possible?


#168 of 184 by janc on Thu Dec 23 21:45:02 2004:

I would think the optimal day would work out to be the day on which our
pumpkin lease expires.  I think provide.net is cheaper than pumpkin +
insurance + pumpkin electric bills.  So even if we still had to pay full
price on DSL, we'll start saving money the moment we are out of the pumpkin.
I don't know when the pumpkin lease expires.

By the way, moving Grex's computer to provide.net is the easy part about
vacating the pumpkin.  The hard part is going to be getting all that other
crude out of there.  At least we know where to put the computer.  It's the
stuff we don't want very much that's the hardest.


#169 of 184 by twenex on Thu Dec 23 23:35:05 2004:

 I would think the optimal day would work out to be the day on which our
pumpkin lease expires.

I don't agree. That's asking for something to go wrong, like the supposed
computer-mover calling in sick.


#170 of 184 by spooked on Fri Dec 24 01:30:48 2004:

I think Jan meant in that last month of rental :)


#171 of 184 by mary on Fri Dec 24 01:43:30 2004:

The following is my recollection of our monthly expenses.  Mark or 
anyone else should feel free to jump in and fine tune the numbers if 
needed.

Our monthly expenses, not including phone lines, come to 
approximately $325 a month.  That's:

$80 rent (due through May 2005)
$70 electric (as long as we are running computers)
$45 insurance (as long as we have the space)
$130 DSL

At Provide we're projecting montly expenses at $180 month, again not 
including phone lines.  This will buy us more bandwidth and hookup 
for a second machine.  We won't need liability insurance.  We won't 
be paying electric.

So the plan goes something like this - we move Grex into Provide on 
February first.  March 1st we're out of the pumpkin.  Completely 
out.  We'll pay off the remainder of our rent and turn over keys.  
We'll cancel our insurance and, hopefully,  get a refund on the 
unused months of coverage.  The policy runs through sometime in 
August, I believe.  The DSL gets cancelled by February 15th, 
hopefully, and the modems will then be at Provide.  We pay off the 
rest of the DSL contract that runs through July 15th ($130 x 5 x 
75%.  Again, these numbers are a approximate, but close enough to 
get an idea of what we're getting into.

So if the plan comes off as above here are the projected 
expenses not including those related to phone lines:


            Pumpkin          Provide

January     $325             $0

February    $290             $180    (estimated 1/2 usual electric)

March       $728             $180    (pay off Pumpkin lease, stop
                                      electric, no further insurance
                                      needed, DSL contract paid off)

April       $0               $180

May         $0               $180

By the end of our Pumpkin lease, at the end of May, we'll have spent 
$2063.  If we simply stayed at the Pumpkin and didn't go co-lo, we'd 
have spent $1625 and still be obligated to pay for 45 days of DSL, 
or approx. $200.  So moving early isn't going to cost us a lot and 
it will give us a much faster connection.

The real trick is going to be to get the Pumpkin empty by March 
first.  Lynne and I have a plan and it involves threats and sledge 
hammers.  But we'll save that for another item. ;-)

And I sure hope my math above floats.  Someone double check it 
please.


#172 of 184 by slynne on Fri Dec 24 02:53:38 2004:

Yes, Mary and I have a plan. I don't know if her plan is the same as
mine but I was thinking we could wreak havoc and destruction on the
contents of the pumpkin. And maybe this plan will involve tequila. I
dont know. 



#173 of 184 by mary on Fri Dec 24 03:10:37 2004:

Tequila.  I could be talked into it.  Easily.

If we end up getting a rebate on the insurance, which I think we 
will, then that's another $225 we'll have in favor of being out of 
the Pumpkin by March 1st.  So it really gets very close to break 
even. 


#174 of 184 by i on Fri Dec 24 03:16:59 2004:

Doesn't keesan know of some scrap dealers & such who'll actually pay
(quite modestly) for old computer hardware as scrap?  Dim memory is
that it has to be taken apart (chassis metal from circuit board from
rubber feet from plastic from etc.), but that might be needed for 
honest local disposal anyway.


#175 of 184 by keesan on Fri Dec 24 16:59:15 2004:

We can recycle everything not wanted if someone will deliver it here
in manageable chunks (a cubic yard at a time, maximum).  Friedman's Nonferrous
Metals pays about 10 cents/pound for the nonferrous parts (even more for some
bits if we spend a lot more time separating metals).  Plastic goes in the
trash, ferrous (magnetic) by the curb in a bin.  Jim spends the $2 at the
local Indian store as a reward for his 10 hours of time, per bike load.
Green circuit boards are recycled for their gold content.  We take floppy and
hard and CD-ROM drives apart down to components and there is some aluminum
and copper along with ferrous, plastic, and 'white metal'.   This won't make
grex any money but if there is not too much stuff, it could ALL be emptied
out into some place other than the pumpkin as soon as the move is made to
Provide.net.  I volunteer my building site if you give us a few days notice
to clear a spot.  People could sort it out there (dress warmly, but it is
enclosed and lighted and there are space heaters).  

Anything not currently in use could be moved there now, with a promise to sort
it out within a month or two.  Any volunteers for storing Current Grex
actually used hardware after the move?  

I don't follow why NextGrex could not be set up Next Week at provide.net.


#176 of 184 by gelinas on Sat Dec 25 05:35:30 2004:

Mostly because we haven't planned for that kind of transition, Sindi.


#177 of 184 by scott on Sat Dec 25 06:40:21 2004:

The vast bulk of the "junk" in the Pumpkin is old Sun hardware.  Some of that
belongs to mdw (a few Sun 4 cards), and probably a few other pieces will have
to be pried out of STeve's cold, dead fingers, but the rest will go easily
enough.  Maybe a half ton of sheet metal and 100 pounds of the old, big Sun
boards that metals recyclers drool over.


#178 of 184 by keesan on Wed Dec 29 15:30:27 2004:

The sheet metal could probably be dropped off at the recycling center directly
(if they don't charge you for the privilege) and the 100 pounds of boards
might fetch $20 at Friedman's.  If it helps to have a place to move this all
to while working on it, my offer still stands.  With a day's notice I could
make space on the enclosed but unlocked front porch to drop it off.


#179 of 184 by mary on Wed Dec 29 17:00:46 2004:

That's a generous offer, Sindi, but I'm not at all sure folks are 
going to have the time to tear this stuff apart in for $20.  We need 
to be out on a deadline or it will cost us far more than $20.  Grex 
doesn't do well with deadlines.  So I suspect we'll take the 
"straight ahead" approach that worked well for Jan and simply give a 
move-it-or-lose-it date to those staff interested in removing what's 
worth keeping and the rest will be dumpstered by anyone willing to 
help lift and drop.

I expect that deadline will be set at our next board meeting.


#180 of 184 by keesan on Wed Dec 29 19:08:47 2004:

We are only a few blocks from the grex dumpster and Eric offered his truck
and we offer our backs to help move it.  We will recycle anything not picked
up by whatever date we choose.  My porch is larger than the dumpster.
The truck can't be a whole lot smaller than the free space in the dumpster
and it could make several trips if needed.  When can people pick things up
from the pumpkin?  Jim wants his electrical meter back after the move.
Help recycling what nobody has removed from my porch would be appreciated but
is not necessary - the two of us have done truckloads of computers before.

Please give us a day's notice so I can empty the porch first.  It is 5.5' x
14' x 7.5'.   I have some more covered space outside where we could very
temporarily store the shelving, computer rack, and chairs, if absolutely
necessary, to give people a way to pick them up without getting into the
pumpkin.  
We have places to dispose of ferrous metals that won't fit in recycling bins
even folded.  We don't get paid for ferrous metals - if someone else wants
to transport the ferrous metals to some place that pays, and give the money
to grex, let us know.  This is not a way to make money.  We will gladly donate
our time to avoid wasting materials.

We can make space now if there is anything to move now.


#181 of 184 by mary on Wed Dec 29 19:30:36 2004:

That is indeed a generous offer, Sindi.  You'll have more than a 
days notice, I'm sure.  Thanks you very much for helping with this.


#182 of 184 by tod on Wed Dec 29 19:30:54 2004:

That's very gracious of Eric, Jim, and Cindy.


#183 of 184 by keesan on Thu Dec 30 03:01:16 2004:

This is Jim's way of helping with the hardware end of things ;=)


#184 of 184 by jesuit on Wed May 17 02:14:20 2006:

TROGG IS DAVID BLAINE


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