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Grex > Coop11 > #202: Splitting the Treasurer's Job | |
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| 9 new of 29 responses total. |
other
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response 21 of 29:
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Sep 29 00:12 UTC 2000 |
Thank you. Good point.
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janc
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response 22 of 29:
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Oct 1 03:32 UTC 2000 |
On sharing the financial database:
It seems to me that the information that most needs to be shared is also
the least sensitive. Suppose we separate out the parts of the database
that say "login-ID such-and-such sent so-and-so much money on this date"
and put that up on a system on the net. This would encompass only
membership, aucton and pledge drive donations. Records of other
donations and grex shop purchases would not be in the shared database.
There would be no identifying information about people beyond the login
(and UID?) (or a randomly assigned designator for the rare donation from
a person without an account).
Records of user identity, pure donations, and grex shop purchases would
be kept on the treasurers personal computer. Assistants who collect any
of this information would email it to the treasure who would enter it in
his database (there is great need for caution here). Data for the
shared database would be entered directly by whomever collected it.
The membership, auction and pledge drive records are the only ones that
anyone other than the treasurer regularly need 'read' access to. To
remind members when they should renew, to compile lists of eligable
voters, to remind people to deliver/pay for their auction items, to
remind people to pay their pledge drives. None of this information is
all that sensitive. Anyone can figure out which logins are members, and
make a reasonable guess at how much they paid. Auctions and pledge
drives are pretty public. There are occassions when it is slightly
sensitive, but not many. We'd make reasonable efforts to keep it
secure, but I think it'd be fine on another machine on Grex's net or
even on Grex.
Once you have something like that in place, I think splitting things is
pretty easy. One person does the credit card site. One does the
mailbox. They enter part of the information into the shared site, and
part into a spreadsheet on their own computer. The spreadsheet gets
emailed regularly to the treasurer for incorporation into the master
database.
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dpc
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response 23 of 29:
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Oct 11 13:52 UTC 2000 |
As M-Net's treasurer emeritus, I'm not sure that splitting the
treasurer's duties makes much sense. I was able to handle
the kinds of things that Greg outlines, and was never able
to figure out how to split stuff without making things a *lot*
more difficult for everyone.
What I would suggest is that Greg should *never* be
responsible for dealing with Ameritech, the landlord, or other
tasks that somehow got handed to him.
Plus, if we stop pursuing the credit card chimera,
I expect Greg's life will become more tolerable.
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jp2
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response 24 of 29:
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Oct 11 15:46 UTC 2000 |
This response has been erased.
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flem
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response 25 of 29:
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Oct 11 22:59 UTC 2000 |
The more I look at paypal, the more it seems like the appropriate order of
magnitude solution for us.
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jp2
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response 26 of 29:
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Oct 12 00:06 UTC 2000 |
This response has been erased.
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scg
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response 27 of 29:
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Oct 12 01:33 UTC 2000 |
Is there a way to send somebody money through PayPal without opening a PayPal
account? That is, if Grex is using PayPal, and I want to send Grex money,
but I really don't want a PayPal account, can I still use it?
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flem
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response 28 of 29:
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Oct 12 01:37 UTC 2000 |
I'm not sure. The whole notion of exactly how one goes about using it is one
of the (few) great mysteries of PayPal. I suspect that yes, you have to get
a PayPal account to give Grex money. This is less than optimal, but...
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jp2
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response 29 of 29:
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Oct 12 14:50 UTC 2000 |
This response has been erased.
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