chelsea
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Grex's Bylaws
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Apr 12 18:03 UTC 1992 |
Cyberspace Communications / Grex Bylaws
PREAMBLE
It is the objective of this organization to provided an
open-access computer conferencing system for the education,
intellectual enrichment, and entertainment of its users through
the peaceable interchange of information and ideas. To this end,
we establish these bylaws for the governance of the
organization.
ARTICLE 1: NAME
This organization shall be known as "Cyberspace Communications".
The computer conferencing system provided by the organization is
known as "Grex".
ARTICLE 2: MEMBERSHIP
a. Anyone supporting the goals and objectives of this organization
as enumerated in the Preamble, and who agrees to abide by
these bylaws and pay dues, is eligible for membership.
b. To be eligible to vote, a person must be a current member and
have paid a minimum of three months dues.
ARTICLE 3: BOARD OF DIRECTORS
a. The Board of Directors (BOD) shall consist of seven members
of Grex, and shall include a chairperson, a secretary, and a
treasurer.
b. The BOD shall maintain an awareness of and discuss issues
relevant to Grex's status and (excepting issues whose
discussion might compromise system security) shall keep the
users informed of these issues.
c. The BOD shall make decisions related to system maintenance,
staff responsibilities and appointments, and issues related
to daily business.
d. The BOD shall hold face-to-face meetings on a regular,
bimonthly basis, and in addition may hold special meetings if
necessary. A quorum consists of five BOD members.
e. The time, place, and agenda of each BOD meeting shall be
publicized one week in advance of the meeting, or as soon
thereafter as feasible. Meetings shall normally be open to
all users of Grex, except that portions of meetings dealing
with sensitive system security or personnel issues may be
held in closed executive session.
f. The chairperson is reponsible for calling BOD meetings and
organizing the agenda. For the purposes of incorporation
papers, the chairperson shall also be known as the
president.
g. The secretary shall take minutes at all BOD meetings and
make them available to the users of Grex in a timely fashion,
shall maintain an up-to-date list of all officers, members,
and staff, and shall handle routine correspondence.
h. The treasurer shall collect all dues and other monies and
deposit them in the organization's checking account, shall
pay all bills by check, shall keep records of all trans-
actions, and shall publicly post a monthly financial report.
i. The BOD may establish committees as they deem necessary.
ARTICLE 4: ELECTIONS AND TERMS OF OFFICE
a. BOD members shall be elected to two-year terms, that begin
on January 1 of each year. Terms of office shall be
staggered, with 4 board positions being filled beginning in
even-numbered years and 3 in odd-numbered years.
b. Upon serving two consecutive terms on the BOD, a person must
vacate the BOD for one year before being eligible to serve
again.
c. If an office is vacated before expiration of its term, an
election to fill the vacancy shall take place within three
months. A partial term so created of six months or less will
not count toward the two-consecutive-term limitation.
d. Nominations will be submitted by November 15th and elections
held between the 1st and 15th of December for terms to
commence January 1st. 2/3 of the membership must vote for
the election to be valid. The nominees receiving the most
votes will be appointed to the BOD.
e. A BOD member shall be removed from office if they resign,
not be available for meetings or respond to BOD
communications for a period of four months, or be voted out
of office by a vote of the membership, with 2/3 of the
membership voting and 3/4 of the ballots cast in favor of
removal.
ARTICLE 5: VOTING PROCEDURES
a. Any member of Grex may make a motion by entering it as the
text of a discussion item in a computer conference on Grex
designated for this purpose. The item is then used for
discussion of the motion. All Grex users may participate in
the discussion. No action on the motion is taken for two
weeks. At the end of two weeks, the author may then submit a
final version for a vote by the membership. The vote is
conducted on-line over a period of ten days.
b. A motion will be considered to have passed if, and only if,
at least 50% of the membership has cast a ballot, and more
votes were cast in favor than against.
c. For voting purposes, a day will run midnight to midnight. In
the event of continuous system downtime of 24 hours or more,
the voting period will be adjusted to compensate.
ARTICLE 6: DUES
a. Membership dues are $60 per year or $6 per month.
b. The fiscal year shall begin on January 1 of each year. The
incumbent treasurer shall close the books prior to this
date.
c. The BOD shall be responsible for keeping the membership
informed as to Grex's financial status. Should circumstances
warrant a change in membership dues, the membership will be
notified and the issue discussed and put to a vote according
to the procedures of Article 5.
d. Dues paid to cover a membership of two years or less will
not be affected by an increase in dues.
ARTICLE 7: AMENDMENTS TO THE BYLAWS
Amendments to these bylaws may be proposed and voted upon at any
time according to the procedures of Article 5a. In order for a
proposed amendment to take effect, 2/3 of the membership must
vote, with a 3/4 majority voting in favor of the change.
ARTICLE 8: DISSOLVEMENT
In the event the membership is unable to support Cyberspace
Communications, all property belonging to the club shall be
sold. The remaining cash assets, after paying final bills, shall
be donated to a charitable organization, as determined by the
BOD. All elected officers shall then be released from their
obligations and the corporation dissolved.
ADDENDUM
It is understood that it may not be feasible to hold the first
election for the Board of Directors by the dates specified in
Article 5. An election for the initial Board of Directors shall
be held within 90 days of the adoption of these bylaws. All
seven BOD positions will be filled in this election, with the
four candidates receiving the most votes having two-year terms
and the next three candidates one-year terms.
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rcurl
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response 4 of 28:
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Dec 15 06:47 UTC 2011 |
From the information conference:
ARTICLE 3: BOARD OF DIRECTORS
a. The Board of Directors (BOD) shall consist of seven members
of Grex, and shall include a chairperson, a secretary, and a
treasurer.
b. The BOD shall maintain an awareness of and discuss issues
relevant to Grex's status and (excepting issues whose
discussion might compromise system security) shall keep the
users informed of these issues.
c. The BOD shall make decisions related to system maintenance,
staff responsibilities and appointments, and issues related
to daily business.
d. The BOD shall hold face-to-face meetings on a regular,
bimonthly basis, and in addition may hold special meetings if
necessary. A quorum consists of five BOD members.
Note last line.
There should not be multiple versions of the bylaws available easily.
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