Minutes from Grex BOD Meeting, February 23, 2013

Mar 27 21:16 UTC 2013

Board Present: TS, Kent, Ryan
Time: 2/23/2013 7pm Eastern
We have a quorum.  This was a teleconference meeting.

-Minutes from Dec 2012 meeting were approved.

-TS elected treasurer.

-The board agreed to wait to elect the other officers until there are
more board members present at the next meeting.

-TS said the 501c3 status was ok

-Kent said that the domains (grex.org, cyberspace.org) had been renewed 

-The Board reviewed the policy on user verification to see if a verified
PayPal payment for membership was sufficent.

-Discussed 2 member proposals (1- Make all validated users members, 2-
Modify (eliminate) term limits for board members)

-Discussion about board involvement

-Discussion on cleaning up the cyberspace Gmail group

-Discussion on gathering contact info for all current board members, to
ensure better attendance at meetings.

-Treasurer Report (TS):
Federal tax documents are in progress, but not complete yet.  TS is working on
it. State forms are up to date and not due until October.

-Kent suggested that we need to send a letter of acknowledgement to
people who donate large items.

Financial Report: 
Balances
TCF bank $  564.53 
Paypal   $ 1071.34
-----------------
Total    $ 1635.87

-Staff Report: (Kent)
-Grex is running pretty good - Been up 66 days
-No security break-ins
-Discussion about images on web pages (our FAQ says to link to images on
another site) -Discussion about possibly relaxing Robocop limits if we get new
hardware

-Next meeting to be April 13th, 2013, 7pm Eastern.

Adjourned 8:30p.

Regrets after the meeting: Jonathan (internet outage) and Andy (illness). 

-Ryan

response 2 of 31:

Mar 30 01:32 UTC 2013

There are potential issues with that, including legal ones.  The
reason about wasting space is probably no longer an issue, though.

response 4 of 31:

Mar 30 21:24 UTC 2013

And you're sure they haven't? Are you monitoring user files?

response 6 of 31:

Apr 1 15:01 UTC 2013

I don't expect we'll have any complaints right up until the moment the 
authorities ask to speak to the person in charge. ;-) Maybe things have 
changed enough that this is a non-issue.  

In the past it was thought Grex was an easy place to be anonymous.  
Between our low profile, minimal threshold for identification, proxy 
servers and such, anyone could keep whatever files they wanted here 
without a lot of blow-back if discovered.  Also, we have a policy of not 
monitoring the content of users' files. And to top it off, if we did 
have to answer to any law enforcement agency, we're on our own as we 
couldn't even afford the initial consultation with a good attorney.  We 
have to deal with most other files, but photos?  It was thought we 
didn't need that exposure, hence allowing links to digital images but 
those files couldn't live on Grex.

Now, if the Board is okay with this change, I'm okay too.  But the Board 
should know about it.