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Grex > Coop10 > #71: 1998 Cyberspace Communications Officers | |
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| Author |
Message |
aruba
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1998 Cyberspace Communications Officers
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Jan 12 03:31 UTC 1998 |
At the next board meeting, the board needs to elect officers for 1998.
The 1997 officers were:
Chair/President valerie
Secretary mta
Treasurer aruba
This item is for discussion of, and hopefully volunteering for, the
officer positions.
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| 46 responses total. |
aruba
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response 1 of 46:
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Jan 12 03:32 UTC 1998 |
I volunteer to be treasurer for another year.
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jared
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response 2 of 46:
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Jan 12 03:58 UTC 1998 |
I think that Mark is doing an excellent job as Treasurer.
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snowth
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response 3 of 46:
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Jan 12 04:13 UTC 1998 |
Hey there. I know that mta was having some doubts about doing secretary this
year.. Hmm. If nobody wants it, I may be able to take over... Just thought
I'd metion it as a vague possiblity. I'll figure out if this works and get
back to you. (and of course if anybody really really wants the post, I
wouldn't want ot stand in your way, but that's not the way it sounds from what
I've been reading...)
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scg
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response 4 of 46:
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Jan 12 05:10 UTC 1998 |
Do the bylaws say the secretary has to be a board member? The secretary
always has been in the past, but if a non-board member wants to do it that
sounds good to me.
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aruba
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response 5 of 46:
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Jan 12 07:57 UTC 1998 |
Re #2: Well thank you, Jared, that's nice of you to say.
I'm afraid the bylaws are pretty clear: Article 3, paragraph a says:
The Board of Directors (BOD) shall consist of seven members
of Grex, and shall include a chairperson, a secretary, and a
treasurer.
So I believe officers must be on the board. (Sorry, Tricia!)
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valerie
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response 6 of 46:
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Jan 12 15:22 UTC 1998 |
This response has been erased.
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richard
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response 7 of 46:
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Jan 12 17:41 UTC 1998 |
I think Aruba should volunteer to double as Secretary...he does
such a prompt jub of filing the financial reports, Im sure he'd
post the minutes just as well....I guess since its an even numbered
year Valerie isnt runing for president?
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mdw
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response 8 of 46:
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Jan 12 18:45 UTC 1998 |
I think it would certainly be an option to have both an official
secretary, and Tricia actually taking notes. The secretary is
"responsible" for seeing that the note taking process happens, but that
doesn't mean they need to do all the work personally. (It's also an
option for the chairperson to delegate running a meeting, or for the
treasurer to delegate check collecting, etc. As long as the right thing
happens, that's what counts.)
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aruba
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response 9 of 46:
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Jan 12 21:02 UTC 1998 |
Well, I'd be willing to be secretary if no one else wants it, but I think it
would be best if the officers are 3 distinct people.
I guess I agree with Marcus that the official secretary need not be the person
who takes the notes. But I think we should avoid the situation where one
person takes notes and another types them in, since that's just asking for
misinterpretations.
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scott
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response 10 of 46:
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Jan 12 21:51 UTC 1998 |
I'd be willing to be secretary.
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richard
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response 11 of 46:
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Jan 13 00:22 UTC 1998 |
well since its an even numbered year, maybe Scott should be president
and Valerie should be secretary?
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richard
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response 12 of 46:
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Jan 13 00:23 UTC 1998 |
This response has been erased.
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lilmo
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response 13 of 46:
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Jan 13 02:52 UTC 1998 |
Would the other board members care to state whether they would be willing
and/or eager to take on the duties of sec'y or chair?
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cmcgee
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response 14 of 46:
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Jan 13 06:08 UTC 1998 |
It is common for organizations to have the officer "secretary", and to have
that person responsible for making sure that all legal records of the
organization are maintained as required by law, and by the organization's
bylaws. It is also common for another person to take the notes, format them
into the (legally) required format (hard copy, electronic files, etc) and
post/preserve them in the appropriate place. The secretary just has to be
conciencious (sp?) about seeing that these things have been done.
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rcurl
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response 15 of 46:
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Jan 13 08:01 UTC 1998 |
A recording secretary and a corporate secretary. I have seen this function
well in one volunteer organization, but it is very hard to find a
recording secretary that has no official position on the board. Uusually
every volunteer position has to return *some* feeling of significance, and
the job of recording secretary usually provides few. One thing that helps
is to make it a official, board appointed, position. Then at least if grex
gets 501(c)3 exemption, personal out-of-pocket and travel expenses can be
deducted officially.
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dpc
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response 16 of 46:
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Jan 13 14:52 UTC 1998 |
I've also been quite impressed with aruba's work as Treasurer.
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mary
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response 17 of 46:
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Jan 13 15:14 UTC 1998 |
Yep, me too. I also think Scott would do a find job
as Secretary.
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mary
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response 18 of 46:
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Jan 13 15:21 UTC 1998 |
Too, I think it's more important to get the right person
as Secretary and Treasurer than as President. So I'd rather
see emphasis put on getting these two positions filled and
then worry about a good-fit President.
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richard
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response 19 of 46:
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Jan 14 00:02 UTC 1998 |
well Jan, have youu ever nbeen president before? Jan should be
1998'
s big kahuna...
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janc
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response 20 of 46:
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Jan 14 02:21 UTC 1998 |
I don't see that it makes a lot of sense to have both a recording secretary
and a corporate secretary, since there wouldn't be much of anything for the
corporate secretary to do. Only reason to do it is if we absolutely cannot
find a board member to act as secretary.
I'm not enthusiastic about being president. I'd be willing to do it if I
could get rid of the shopkeeper job. I really am not ready to take on more
Grex responsibility than I've got.
I'd be willing to be secretary, though again, I'd rather not.
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aruba
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response 21 of 46:
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Jan 14 07:09 UTC 1998 |
Re #16,17: Thanks, Dave and Mary. I really appreciate the support.
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rcurl
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response 22 of 46:
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Jan 14 07:45 UTC 1998 |
A corporate secretary keeps the corporate records, often the membership
records, communicates on behalf of the corporation, etc. However in some
organizations these duties are otherwise delegated or passed around.
Actually, it is rather a pain for a corporate secretary to be *expected*
to take the minutes - the corporate secretary is an officer of the
corporation, not just a "clerk". But, of course, if the corporate secretary
wants to....
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aruba
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response 23 of 46:
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Jan 14 08:40 UTC 1998 |
In our case it's the treasurer who maintains the membership records, and if
we need to send out mail, it's whoever gets around to it. So I don't know
that there'd be much for the corporate secretary to do, if (s)he didn't take
the minutes.
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remmers
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response 24 of 46:
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Jan 14 12:00 UTC 1998 |
I'm glad to see that the officer slate is getting some
public discussion before the actual selections are made.
In the past, this hasn't been done.
Any of the volunteers (reluctant or otherwise) would do
a good job, in my opinion.
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